Policy on Confidentiality and Data Protection
Numbers Nursery is a project run by Smart Savings South West Community Interest Company, which is registered as a data controller with the Office of the Information Commissioner (No. Z1835372). Smart Savings Data Protection Officer is Jane Jiwa.
The Data Protection Act 1998 is a piece of information rights legislation that covers personal information.
All staff and volunteers are aware that confidentiality is important and must be upheld at all times. Upon commencement of employment, all staff and volunteers sign a contract to agree to adhere to our confidentiality policy.
The following must always be adhered to by staff and volunteers:
- Information about a child or parent/carer will only be shared with parties who are required to know the information or to parties whom the parent/carer has expressed permission to do so.
- If a member of staff or volunteer is party to confidential information, then it is their duty to ensure this information remains confidential and failure to do so is a breach of their contract and may lead to disciplinary action.
- Any discussions about a child will be carried out in a professional manner and conducted in private, never in front of the children or parents/carers.
Obligations as a Data Controller
The Data Protection Act places certain obligations with which Smart Savings, as Data Controller, must comply:
- To notify the Information Commissioner annually of the purposes for which it processes personal data.
- To allow individuals to find out what information is held about them, the purposes for which the information is kept, where we obtain it from and to whom we might disclose it.
- To process personal information in accordance with the Eight Principles of Data Processing as set out in the legislation.
An individual is entitled by written notice, to require Smart Savings to cease, or not to begin, processing personal data for the purpose of direct marketing. When Smart Savings as Data Controller receives such a notice, compliance will take immediate effect.
How to request further information relating to the Data Protection Policy or to make a Complaint
Smart Savings aims to comply fully with its obligations under the Data Protection Act 1998 and takes complaints relating to our adherence to the Act very seriously.
Individuals wishing to report concerns relating to the Data Protection Act 1998, should, in the first instance, contact Smart Savings Information Compliance Officer who will aim to resolve any issues.
Mrs Jane Jiwa Information Compliance Officer
61 Green Lane
If the individual feels the complaint has not been dealt with to their satisfaction, the individual can formally complain to one of Smart Savings Directors acting as Information Compliance Manager.
The Information Compliance Manager (ICM) will review the facts of the complaint and having taken this into consideration will determine whether Smart Savings has acted in accordance with/ or contrary to the Act.
Information Compliance Manager
61 Green Lane
The ICM will contact the individual making the complaint and advise them of the outcome of the investigation into their complaint.
If at any time the complainant is unhappy with the way their grievance is being handled, the complainant can also contact the Information Commissioner’s Office, who regulates the processing of personal information, and is responsible for regulating the processing of personal information.
The ICO can be contacted:
Information Commissioner’s Office
Tel: 08456 306060 or 01625 545745
This policy was adopted by staff on 16/02/16.